Coordinator - Administration

To deliver administrative support services to the teams, primarily related to all Fly Jinnah offices administration management activities, handling vendors or office supplies procurement, crew transport management, maintaining records and database of invoices accordance with the country’s rules and regulations and as per Fly Jinnah adopted policies and procedures.

Key Result Responsibilities

 

• Handles the day-to-day administrative activities of the Administration Department, this includes but not limited to communication, rostering, attendance, reports, presentations, coordination, procurement, bills, payments, security / gate passes, filing, mail, etc.
• Coordinates teams’ travel arrangements as and when needed.
• Maintains third-party vendor staff including janitorial, security, office administrative and maintenance staff, and completing preventive maintenance requirements.
• Help in organizing events, including ordering materials, catering, and requisitioning meeting spaces.
• Coordinates with third-party fleet management, ensuring proper maintenance of vehicles by the third-party vendor, fuel management as per mileage, and monthly reporting of vehicles utilization and invoice payment.
• Maintains the leave and attendance plan of third-party vendor staff of all offices across Pakistan.
  
   

Key Result Responsibilities - Continued

• Coordinates with the Administration and HR Department, on a monthly basis, to finalize annual leave plans, time sheets, and overtime calculations for corresponding staff as per the records extracted from the attendance control system, and as per Fly Jinnah policies and procedures.
• Ensures that the roster and manpower allocation across the shifts is scheduled in a cost-effective manner and communicated to concerned parties accordingly.
• Manages the non-technical procurement and purchases requests and inventory in a cost-effective manner ensuring all needed material is ordered, purchased, received, coded and stored as per the Company’s adopted procedures.
  
   

Qualifications (Academic, Training, Languages)

• High School or Diploma in any stream is acceptable
• Proficiency in Microsoft Office
• Ability to understand assignments and plan tasks according to priorities and logical order.
• Multi-task oriented with high attention to details.
• A cooperative team player possesses very good organizing and time management skills.
• Knowledge of Labor regulations and the corresponding procedures and formalities.
• Capable of comprehending and classifying documents needed for required tasks.
• Proven skills in working with data and resources in a cost-effective manner.
• Fluent in local language (English Language will be a plus) 
  
   

Work Experience

• A minimum of 2+ years of related administrative or public relations experience in any service industry is required.