Inventory Officer - Administration

Job Description

Job Title: Inventory Officer

Department: Administration

Qualification: Bachelor's 16 Years of Education in Accounting & Finance

Experience: 2-3 years of experience in the relevant field

Responsibilities
 

• Maintain and regularly update the Fixed Asset Register for all new and existing assets.
• Ensure the Fixed Asset Register is reconciled with the Finance Department's asset records on a yearly basis for audit and compliance purposes.
• Tag newly purchased fixed and non-fixed assets in coordination with warehouse staff, ensuring proper labeling and record-keeping.
• Update and maintain the asset movement database to reflect all equipment transfers, returns, disposals, and reallocations in a timely manner.
• Prepare and maintain records of assets marked for disposal for review and final approval.
• Generate Goods Received Notes (GRNs) and support warehouse team in recording received assets.
• Monitor property control systems including issuing, returning, and relocating assets using standardized forms and processes.
• Maintain records for deliveries, issuance, returns, and overall inventory movement.
• Track and report lost or damaged items monthly to the Senior Manager Administration (SMA).
• Plan and conduct regular physical counts to verify inventory records against actual stock.
• Create barcodes and asset tags for new and replacement items.
• Organize storage spaces for easy accessibility and systematic arrangement of assets.
• Assist with asset disposal processes and system updates, including auction coordination.
• Support compliance reviews by providing data and documentation as needed.
• Serve as a backup to warehouse operations when required, including delivery and receipt of assets.
• Report any discrepancies, non-compliance, or irregularities to the Senior Manager Administration.
• Fill EPRs (Equipment Purchase Requisitions) for stationery and cleaning items to be purchased from the market, update the inventory accordingly, and share the updated stock status with the SMA as per requirements.
• Arrange necessary items for Student Orientation and Convocation events through EPRs, ensuring timely procurement and coordination with the organizing team.