Administration Manager

1. Administration & Office Management

• Manage the overall administration of corporate offices and facilities.
• Ensure smooth day-to-day office operations across all departments.
• Develop and implement administrative policies and procedures.
• Maintain office discipline, cleanliness, and workplace standards.

2. Facility Management

• Oversee maintenance of office premises, furniture, equipment, utilities, and infrastructure.
• Coordinate preventive and corrective maintenance activities.
• Ensure uninterrupted utility services including electricity, water, internet, and backup systems.
• Supervise office renovation and space planning projects when required.

3. Vendor & Contract Management

• Identify, evaluate, and negotiate with vendors and service providers.
• Manage contracts for housekeeping, security, transportation, maintenance, and other outsourced services.
• Monitor vendor performance and ensure service quality.
• Ensure timely renewal of contracts and service agreements.

4. Procurement & Inventory Management

• Manage procurement of office supplies, furniture, equipment, and administrative materials.
• Monitor inventory levels and maintain proper stock records.
• Ensure cost-effective purchasing while maintaining quality standards.
• Coordinate with Finance for purchase approvals and payment processing.

5. Asset Management

• Maintain an updated fixed asset register.
• Ensure proper issuance, tracking, maintenance, and disposal of company assets.
• Conduct periodic physical verification of assets.
• Coordinate annual asset audits.

6. Transport Management

• Manage company vehicles, drivers, fuel consumption, maintenance, and insurance.
• Monitor vehicle utilization and ensure compliance with transport policies.
• Coordinate transportation arrangements for employees and visitors.

7. Security Management

• Supervise security personnel and security service providers.
• Ensure effective access control and visitor management.
• Monitor CCTV systems and office security protocols.
• Conduct periodic security assessments and recommend improvements.

8. Housekeeping & Office Services

• Ensure office cleanliness and hygiene standards are consistently maintained.
• Supervise housekeeping staff and outsourced service providers.
• Ensure availability of pantry supplies and office consumables.

9. Budget Management

• Prepare and manage the annual administration budget.
• Monitor administrative expenses and implement cost-saving initiatives.
• Review invoices and ensure proper utilization of resources.

10. Health, Safety & Compliance

• Ensure compliance with health, safety, and environmental regulations.
• Coordinate emergency preparedness and evacuation drills.
• Maintain fire safety equipment and emergency response procedures.
• Ensure compliance with company policies and legal requirements.

Pay: Rs100,000.00 - Rs120,000.00 per month

Work Location: In person