Accounts Assistant

Job Description

GSF Services SMC PVT LTD is seeking a detail-oriented and reliable Accounts Assistant to join the finance team. This role involves handling various accounting tasks including daily bank reconciliations, invoice processing, and maintenance of customer and supplier accounts. The successful candidate will ensure accurate financial data entry and compliance with internal controls and accounting policies. This role requires hands-on experience with accounting software such as QuickBooks and Xero, strong proficiency in MS Excel, and a solid understanding of bookkeeping and general accounting principles. The position demands a high level of accuracy, the ability to meet strict deadlines, and good communication skills to coordinate effectively across departments and with external stakeholders. This position does not involve managing a team but plays a critical supporting role in the finance department. The Accounts Assistant will be responsible for ensuring completeness of accounting records, assisting with month-end closes, and supporting audit processes. The role is based in Karachi and requires availability to work Monday to Saturday from 12:00 PM to 10:00 PM. The ideal candidate will have at least one year of relevant experience and a relevant academic background such as a Bachelors or Associate degree in Accounting, Finance, or Commerce.
Responsibilities
 

• Perform daily bank reconciliations, investigate variance causes, and resolve discrepancies to maintain accurate financial records.
• Import, validate, and reconcile financial data from various operational systems ensuring accuracy and completeness of accounts.
• Maintain detailed manual records of customer and supplier statements, ensuring transactions are properly recorded and reconciled.
• Monitor aged receivables and payables; investigate outstanding items promptly and liaise with customers, suppliers, and internal teams for resolution.
• Conduct regular reconciliations of supplier statements on different timelines, resolving any reconciling items effectively.
• Prepare periodic reconciliations of customer and supplier accounts, highlighting aged balances to support credit control and payment processes.
• Prepare payment vouchers with the necessary supporting documentation for approval and audit compliance.
• Process supplier payments in accordance with company policies, controls, and agreed payment terms ensuring timely disbursements.
• Support month-end closing activities including account reconciliations, accruals, and preparation of supporting documentation for financial reporting.
• Maintain accurate accounting records and ensure all financial documents are properly filed in compliance with internal controls.
• Manage finance shared drives and electronic document management systems to safeguard data integrity and facilitate easy access.
• Monitor finance department inboxes, ensuring prompt response to supplier and internal queries to maintain operational efficiency.
• Coordinate with internal departments and external stakeholders to resolve any accounting discrepancies and improve overall process efficiency.
• Ensure strict adherence to internal financial controls, accounting policies, and relevant financial reporting standards.
• Provide assistance during internal and external audits by preparing required documentation and responding to auditor queries.
• Perform ad hoc accounting and administrative tasks as assigned by the Finance Manager to support the finance operations.