Admin Officer

Job Description:We are seeking a vigilant and energetic Admin Officer to handle day-to-day administrative tasks at our factory. The ideal candidate will be responsible for managing factory gates, issuing gate passes for materials/visitors, monitoring attendance, maintaining office supplies, and ensuring strict floor discipline.Key Responsibilities:

• Gate Pass & Security Management:
• Implement and monitor strict Gate Pass Management systems for both Inward and Outward movements.
• Issue and verify Returnable / Non-Returnable Gate Passes (RGP / NRGP) for any material, machinery, or asset leaving the factory.
• Verify delivery challans, invoices, and physical counts of incoming raw materials/goods at the gate before issuing the Inward Gate Pass.
• Keep an accurate, error-free daily manual register and digital log (Excel) of all gate passes.
• Visitor & Vehicle Control:
• Supervise gate guards to ensure thorough security checks of all incoming and outgoing commercial vehicles, trucks, and containers.
• Manage visitor logs, check third-party contractor entries, and issue visitor passes after coordination with relevant departments.
• Daily Plant Administration:
• Monitor daily attendance, shift timings, and overtime logs of factory workers and janitorial staff.
• Supervise the overall cleanliness, housekeeping, and waste disposal (Scrap management) of the factory premises.
• Assist the Admin Manager in managing factory utilities, generator fuel monitoring, and maintenance repairs.
• Inventory & Procurement:
• Maintain stocks of office stationery, kitchen supplies, drinking water, and worker PPEs (uniforms, masks, safety shoes).
• Handle small cash expenses (Petty Cash) for daily admin-related tasks and maintain bills.

Requirements & Qualifications:

• Education: Graduate (B.Com / ) or Intermediate with relevant high-level experience.
• Experience: 4 to 5 years of solid experience as an Admin Officer, specifically in a factory, production plant, or warehouse environment.
• Skills: Strong understanding of factory gate operations, gate pass documentation, and inventory monitoring.
• Tech Skills: Basic knowledge of MS Excel and MS Word is mandatory for maintaining digital records.
• Traits: Honest, sharp-minded, punctual, and capable of handling pressure situations on the factory floor.

Pay: Rs60,000.00 - Rs80,000.00 per month

Work Location: In person