Solar System Coordinator

About the job

About Job Role:

Join our Procurement team as an Archiving Officer and play a key role in managing physical and digital records, ensuring secure document storage, regulatory compliance, and efficient record management across the organization.

Qualification:

• Bachelor’s degree in business administration, Library Sciences, Records Management, or relevant field.
• Certification in Records/Document Management (preferred)

Experience:

• 2–4 years of experience in document management, archiving, or administrative roles
• Experience in banking/financial institution will be preferred
• Familiarity with regulatory compliance and record retention policies

Skills:

• Strong organizational and documentation skills
• Computer literate (MS Office, document management systems)
• Attention to detail and confidentiality handling
• Good coordination and communication skills
• Ability to manage large volumes of records efficiently
• Process-oriented mindset

Job Responsibility:

• Develop, implement, and manage centralized archiving systems for physical and digital records
• Ensure proper classification, indexing, and secure storage of all organizational documents
• Maintain record retention schedules in line with regulatory and internal policies
• Coordinate with departments for record collection, retrieval, and disposal
• Coordinate with ADSPL (Archiving Vendor) through email, telephone and physical visit as and when required
• Ensure confidentiality and integrity of sensitive documents
• Maintain DMS discussions and implementation
• Digitization of historical records and maintaining backup systems
• Conduct periodic audits of archived records
• Ensure compliance with SBP and internal audit requirements
• Any other task assigned by Head of Procurement.