Payroll Officer (Immediate Joiner Only)

Location

Karachi

 

Full job description

Job Description (JD) – Payroll HR OfficerPosition Title

Reports To

HR Manager

Job Purpose

To ensure accurate and timely processing of employee payroll while maintaining employee records, statutory compliance, attendance data, and payroll-related reporting. The Payroll HR Officer is responsible for salary processing, benefits administration, deductions, and maintaining confidentiality of employee information.

Key Responsibilities Payroll Management

• Process monthly payroll accurately and within the approved timeline.
• Verify attendance, overtime, leave, and shift records before payroll processing.
• Calculate salaries, overtime, incentives, bonuses, commissions, and deductions.
• Prepare final settlement (Full & Final) of resigned and terminated employees.
• Process salary revisions, increments, promotions, and adjustments.
• Ensure payroll complies with company policies and labor laws.
• Maintain payroll records with complete confidentiality.
• Reconcile payroll discrepancies before salary disbursement.
• Coordinate with Finance for salary transfer and payroll funding.
• Generate monthly payroll reports for management.
• Monitor daily attendance through the HRMS/biometric system.
• Review absenteeism, late arrivals, early departures, and overtime.
• Maintain employee leave balances and update leave records.
• Verify attendance corrections after departmental approvals.
• Coordinate attendance issues with department heads.
• Maintain updated employee personal and employment records.
• Update new hires, transfers, promotions, confirmations, and resignations in HRMS.
• Ensure all employee files are complete and properly documented.
• Maintain employee bank account information for salary payments.
• Issue salary certificates upon approval.
• Process EOBI contributions accurately.
• Process Social Security contributions where applicable.
• Calculate income tax deductions as per applicable tax laws.
• Maintain payroll records for statutory audits.
• Ensure compliance with labor laws and payroll regulations.
• Prepare employment letters, salary revision letters, and confirmation letters.
• Support onboarding documentation for new employees.
• Coordinate employee confirmation after probation completion.
• Maintain employee probation tracking.
• Update HRMS with all employee changes.
• Prepare monthly headcount reports.
• Generate payroll variance reports.
• Prepare overtime analysis reports.
• Prepare leave utilization reports.
• Prepare attendance reports for management.
• Maintain payroll MIS and dashboards.
• Support HR budgeting by providing payroll-related data.
• Respond to employee payroll-related queries.
• Resolve salary discrepancies promptly.
• Assist employees regarding tax certificates and salary slips.
• Maintain confidentiality of employee compensation information.

Pay: Rs50,000.00 - Rs65,000.00 per month

Work Location: In person