Accounts Assistant

Job Summary:

We are seeking a reliable, detail-oriented, and organized Office Assistant to join our administrative team. In this role, you will be primarily responsible for managing day-to-day financial operations, including daily cash fee collection from parents, expense tracking, petty cash management, receivables and payables, and maintaining accurate records using our school’s ERP software.

The ideal candidate possesses strong numerical skills, hands-on experience with Microsoft Office (especially Excel and Word), and prior experience with ERP systems.

We encourage applications from all qualified candidates, including female professionals seeking a supportive work environment.

Key Responsibilities:

• Fee Collection & Cash Handling:
• Collect daily school fees, admission fees, and other payments from parents in cash and issue official receipts.
• Ensure all collected cash is securely managed and reconciled at the end of each day.
• Financial & Expense Management:
• Handle petty cash, process routine daily reimbursements, and maintain petty cash vouchers.
• Prepare daily, weekly, and monthly expense reports for school management.
• Monitor and track daily operational expenses against approved budgets.
• ERP & Record Keeping:
• Accurately enter all fee collections, expenses, and financial transactions into the school's ERP software in real-time.
• Maintain updated student financial records and assist in generating fee status reports.
• General Administrative & Financial Support:
• Perform hands-on tasks in Microsoft Office (Excel, Word) to generate reports, spreadsheets, and routine correspondence.
• Address parent queries regarding fee structures, payment deadlines, and balance statements professionally.
• Assist the administrative/finance team with day-to-day office management and finance-related tasks.

Qualifications & Requirements:

• Education: Intermediate (12th Grade / High School Diploma) or Bachelor’s degree in Commerce, Business, Administration, or a related field.
• Experience: 2+ years of experience in cash handling, petty cash management, office administration, or routine finance duties (experience in an educational institution is a plus).
• Technical Skills:
• Hands-on proficiency in Microsoft Office (specifically Microsoft Excel and Word).
• Proven knowledge and working experience with ERP software or accounting applications.
• Key Competencies:
• Strong numerical ability, precision, and attention to detail.
• High level of integrity and honesty when managing cash transactions.
• Good communication and interpersonal skills to handle parent inquiries calmly and professionally.
• Strong organizational and time-management skills.

Schedule:

• Monday to Saturday (Day Shift)
• 7:30 AM – 1:30 PM]

Pay: Rs25,000.00 - Rs30,000.00 per month

Application Question(s):

• How many years of work experience do you have using ERP or database management software?

Education:

• Intermediate (Required)

Location:

• Karachi (Preferred)

Work Location: In person