Admin Officer

Experience:

• 3–5 years of relevant experience in administration, procurement, logistics, and office operations within a reputable organization, preferably in the development sector.

Educational Qualification: MBA / BBA (Hons.) / MPA

Key Responsibilities:

• Oversee regional administrative, procurement, logistics, and facility management functions to ensure smooth office operations.
• Coordinate the selection of suppliers and contractors in compliance with ITA's procurement policies, ethical standards, sustainability principles, and cost-effectiveness.
• Prepare and manage Service Level Agreements (SLAs), purchase orders, and vendor contracts while monitoring supplier performance and ensuring timely reporting.
• Maintain and update vendor records, procurement documentation, and inventory records with proper verification and filing.
• Coordinate office maintenance, asset management, travel arrangements, utilities, and general administrative support.
• Collaborate with program and support teams to identify procurement and operational requirements, ensuring timely and quality service delivery.
• Monitor procurement and administrative expenditures within approved budgets and maintain accurate financial and procurement records.
• Build and maintain strong relationships with vendors, service providers, and other stakeholders to ensure uninterrupted operational support.
• Ensure compliance with organizational policies, donor requirements, and procurement procedures.
• Identify operational gaps and recommend process improvements to enhance efficiency, transparency, and service quality.

Key Skills & Competencies:

• Strong negotiation, vendor management, and relationship-building skills.
• Excellent organizational, multitasking, and time management abilities.
• Proficiency in procurement, administration, and logistics management.
• Knowledge of sustainable procurement practices and ethical procurement standards.
• Ability to manage multiple priorities and meet tight deadlines effectively.
• Strong written and verbal communication skills.
• Sound understanding of procurement processes, contract management, and administrative compliance.
• Proficiency in Microsoft Office and administrative record management.

Pay: Rs70,000.00 - Rs100,000.00 per month

Work Location: In person