Virtual HR & Payroll Assistant

At Health & Virtuals, we build structured, reliable support systems for organizations across the United States—placing trained remote professionals into real operational workflows that keep teams organized, compliant, and operating efficiently.

We are currently hiring an HR & Payroll Assistant—a backend administrative role responsible for managing employee records, supporting payroll workflows, and ensuring accuracy across HR documentation and compliance processes.

Role Overview

The HR & Payroll Assistant supports internal teams by ensuring that employee data, payroll inputs, and HR workflows are handled accurately and consistently.

This role sits at the intersection of documentation, coordination, and execution—supporting HR and finance teams through structured recordkeeping, payroll preparation, and compliance tracking.

You will maintain employee records, track onboarding and offboarding workflows, and ensure that payroll-related data is complete, accurate, and submitted on time.

What You’ll Be Doing

Employee Records & Documentation Management

• Maintain and update employee records including job details, compensation data, and status changes
• Track and organize compliance documents such as I-9s, W-4s, NDAs, and policy acknowledgments
• Support onboarding and offboarding workflows by managing documentation and checklist completion

Payroll Support & Data Preparation

• Compile timesheets, PTO usage, and payroll inputs based on system data or manager submissions
• Reconcile basic discrepancies in time tracking and flag issues to HR or payroll leads
• Ensure payroll data is complete and submitted accurately within required timelines

Leave & Time-Off Tracking

• Track and update employee leave records including sick leave, vacation, and other policy-based time-off
• Maintain logs and notify relevant teams of upcoming leave or missing documentation
• Ensure all leave-related records are properly documented and aligned with company policies

What We’re Looking For

Core Skills

• Comfortable working with HR systems, spreadsheets, or payroll tools
• Strong recordkeeping and documentation management ability
• Understanding of payroll inputs and time tracking workflows
• Ability to manage sensitive employee data with discretion
• Awareness of compliance and confidentiality standards

How You Work

• Highly detail-oriented with a focus on accuracy and data integrity
• Organized and structured in managing recurring workflows and deadlines
• Reliable with strong follow-through on assigned responsibilities
• Communicates clearly with internal teams regarding updates or discrepancies
• Proactive in identifying gaps, inconsistencies, or missing information

Baseline Requirements (All Roles)

• Comfortable with digital tools (HRIS, spreadsheets, and documentation systems)
• Proficient in Google Workspace / Microsoft Office
• Familiar with communication tools (Slack, Zoom, Teams)
• Able to manage tasks using structured workflows or trackers
• Strong time management and prioritization skills

These baseline competencies are standardized across all roles to ensure consistent performance and workflow reliability.

Working Hours

• Shift: 8:30 AM – 5:30 PM (EST) | Monday - Friday
• Work Setup: Fully Remote

Additional Notes

• Prior experience in HR administration, payroll support, or data management is a plus, not mandatory
• Training and structured onboarding will be provided
• This is a process-driven, high-accuracy role requiring discretion, consistency, and attention to detail

Why This Role Matters

In organizational operations, accurate HR and payroll processes are critical to compliance, employee trust, and operational stability.

This role ensures that:

• Employee records are accurate, up-to-date, and compliant
• Payroll inputs are prepared and submitted without errors or delays
• HR workflows remain structured, consistent, and reliable

If you’re someone who can manage structured data, maintain accuracy across workflows, and handle sensitive information with professionalism, this role is for you.