Receptionist / Computer Operator

Job Description

The Receptionist / Computer Operator at Rozee serves as the primary point of contact for visitors and callers, managing front desk activities with both professionalism and efficiency. This role requires a courteous and organized individual who can handle multiple administrative tasks including call routing, visitor management, and document preparation. With a focus on delivering excellent customer service, the candidate assists in maintaining a welcoming environment and ensures smooth communication flow within the company. This position involves handling office petty cash management, invoice preparation, and compliance-related documentation in accordance with State Bank rules. The role also supports office administration through inventory management, scheduling assistance, and general clerical duties. The successful candidate will have at least one year of relevant experience and demonstrate strong computer skills, particularly with the MS Office Suite, along with the ability to multitask and maintain attention to detail. Although this role does not include team management responsibilities, it demands self-motivation and the ability to work independently under minimal supervision.
Responsibilities
 

• Greet and assist visitors professionally, providing a positive first impression for the company.
• Operate the telephone switchboard efficiently by routing calls, taking messages, and managing call handling software.
• Maintain accurate visitor logs and coordinate meeting room schedules to optimize office operations.
• Manage and reconcile the office petty cash fund by recording daily expenses and ensuring proper documentation.
• Prepare and issue invoices to clients or partners promptly, while maintaining digital and physical filing systems for financial records.
• Assist with documentation and data entry related to State Bank compliance regulations, coordinating with senior staff to ensure adherence.
• Manage office supplies inventory to ensure timely replenishment and smooth office functioning.
• Provide administrative support including scheduling appointments, managing correspondence, and handling other clerical tasks as needed.
• Ensure accuracy and attention to detail in all documentation and financial record-keeping.
• Utilize MS Office Suite, including Word, Excel, and Outlook, to prepare reports, correspondence, and other documents.
• Demonstrate strong communication and interpersonal skills to interact effectively with visitors, clients, and team members.
• Maintain a professional appearance and demeanor at all times to reflect the companys values.
• Exercise multitasking skills to handle a variety of responsibilities simultaneously without compromising quality.
• Work independently under minimal supervision while adhering to company policies and procedures.