Quotation Executive

Job Description

The Quotation Executive at Equipmentor Scientific plays a vital role in managing the entire Request for Quotation (RFQ) to quotation lifecycle. This position entails a deep understanding of customer requirements, detailed coordination with suppliers, accurate pricing calculations, and the preparation of competitive and timely quotations. The Quotation Executive ensures that all quotations are aligned with both customer needs and business profitability objectives. This role requires collaboration with a team of two members, enhancing workflow efficiency and supporting overall sales and business processes. The ideal candidate holds a bachelors degree in Commerce, Science, or Business and possesses 3 to 5 years of experience in quotation preparation, sales coordination, or backend operations. Preference will be given to individuals with experience in scientific equipment, healthcare, or industrial trading. The executive must demonstrate strong skills in various quotation software, advanced Microsoft Excel functions, and effective communication to successfully execute responsibilities and contribute to Equipmentor Scientifics market competitiveness.
Responsibilities
 

• Oversee the end-to-end RFQ to quotation process ensuring accuracy, competitiveness, and timely delivery.
• Collaborate closely with internal teams and customers to thoroughly understand specific product and service requirements.
• Coordinate efficiently with suppliers and vendors to gather pricing, delivery timelines, and terms.
• Calculate pricing based on cost estimation, market conditions, and company pricing strategies to maintain profitability.
• Prepare well-structured quotations using quotation management tools and software, ensuring clarity and compliance with company policies.
• Negotiate price and terms with vendors to obtain the best conditions that meet customer expectations and business goals.
• Conduct market research and competitive analysis to ensure quotations align with current market trends and standards.
• Maintain and update quotation records, bid management files, and purchase order processing systems using advanced Excel functions such as pivot tables, formulas, and data analysis.
• Assist sales and operations teams by providing accurate quotation-related information and documentation as required.
• Manage a small team of two personnel, guiding and supporting their tasks, providing training, and ensuring performance targets are met.
• Monitor and review the pricing strategies continuously to suggest improvements that optimize profit margins and sales effectiveness.
• Manage purchase order documentation and coordinate with the finance and procurement departments to ensure smooth order fulfillment.
• Use business communication techniques effectively to liaise with customers, suppliers, and internal stakeholders.
• Ensure compliance with company policies, quality standards, and ethical business practices in all quotation-related activities.