Invoice Senior Manager

About the job

About Us:

Hirestaff.ai is a leading global talent acquisition and staffing solutions provider, specializing in connecting businesses with top-tier professionals across various industries. We pride ourselves on our deep industry expertise, cutting-edge technology, and personalized approach to recruitment. At Hirestaff.ai, we're committed to building long-lasting relationships with both clients and candidates, ensuring the perfect match for every role. We foster a collaborative and supportive work environment where our team members are empowered to excel and make a real impact in the world of talent acquisition.

Our Client provider's exceptional services which makes it easy to live a happy, healthy life with options for both in-person and virtual care from licensed psychiatrists and therapists.

Through a combination of exceptional medical and psychological care and best-in-class technology, we provide an unparalleled approach that serves our patients needs in an integrated way. Join us in our mission to ensure that every person has access to affordable and accessible mental health care.

We are in need of a Sr. Manager for our invoices that is done within the finance unit. Facility Contract invoicing right now represents 29% of our overall Revenue in 2026, YTD. It's a major item and we have no lead for such. We are looking for a qualified candidate.

Position Summary:

The Invoice Senior Manager will oversee the preparation, calculation, review, and resolution of facility invoices across the organization. This role will lead a team of three and work closely with operations, revenue cycle, accounting, finance, and other internal teams to ensure invoices are accurate, timely, properly supported, and calculated in accordance with contract terms.

Healthcare experience is required. The ideal candidate will have strong experience reading, interpreting, and applying healthcare contracts, along with experience in healthcare billing, facility invoices, provider services, patient service revenue, and invoice workflows.

Key Responsibilities:

● Lead, manage, and support a team of three responsible for facility invoicing.

● Oversee the facility invoice process, including calculation, review, approval, and submission.

● Read, understand, and interpret healthcare facility contracts to ensure invoices are calculated accurately.

● Apply contract terms to billing calculations, including rates, service types, patient visits, provider activity, stipends, and other invoice inputs.

● Ensure invoices are accurate, complete, timely, and properly supported.

● Work with internal teams to gather billing inputs and resolve missing or inconsistent information.

● Identify and resolve invoice discrepancies, calculation issues, contract interpretation questions, and billing disputes.

● Coordinate with operations, finance, accounting, revenue cycle, and customers to resolve invoice-related issues.

● Maintain invoice support, calculation schedules, approvals, contract references, and documentation.

● Track invoice status and follow up on outstanding items to support timely billing and collections.

● Improve invoice processes, templates, controls, checklists, and SOPs.

● Support month-end close, audits, customer inquiries, and management reporting.

Required Qualifications:

● Healthcare experience is required.

● Experience managing or leading a team.

● Experience reading, understanding, and applying contract terms to invoice calculations.

● Experience managing invoices, billing schedules, or customer billing calculations.

● Strong understanding of healthcare billing, facility billing, provider services, or revenue cycle processes.

● Strong Excel and analytical skills.

● High attention to detail and ability to manage multiple deadlines.

● Strong communication skills and ability to work cross-functionally.

● Ability to resolve invoice issues involving contract terms, missing data, and billing disputes.

Preferred Qualifications:

● Experience in behavioral health, physician services, hospital-based services, or multi-site healthcare operations.

● Experience with accounting, billing, ERP, or revenue cycle systems.

● Experience creating invoice templates, trackers, SOPs, or process documentation.

● Prior experience in a senior manager or process ownership role.