Trade Operations & Financial Administrator (NZ Market)

About the job

Job Overview:

We are seeking a detail-oriented administrative professional to manage the financial and operational workflow of our electrical services business. In this role, you will handle client invoicing, prepare service quotes, perform job back costing, and maintain accurate records in Tradify job management software. You will also reconcile supplier invoices, manage email correspondence, and support daily administrative tasks to ensure smooth and profitable business operations.

Schedule:

• Mondays to Fridays, 1:00 to 5:00 pm (New Zealand Time, 20 hours per week)

Scope:

• Direct communication via WhatsApp, Zoom, or preferred platforms.
• Scalable role with potential to grow into lead generation/sales admin.
• Dedicated resource fully integrated into your internal workflow.
• Full management of timesheets and performance tracking via BW.
• Deployment of Secure Remote Worker software for data security.

Responsibilities:

• Generate and send client invoices accurately and on time.
• Prepare and follow up on quotes for electrical services.
• Perform back costing on jobs to monitor and improve profitability.
• Manage professional email correspondence and respond to inquiries.
• Update and maintain Tradify job management software records.
• Reconcile supplier invoices with specific jobs for parts/materials.
• Support daily administrative tasks to streamline business operations.

Requirements:

• Qualified bookkeeper with a relevant university degree.
• Prior experience supporting Australian or New Zealand trade businesses.
• Excellent English communication skills.
• Proven track record of punctuality and professional efficiency.
• Ability to learn and navigate job management software like Tradify.
• Self-motivated worker capable of hitting the ground running.
• High standard for data confidentiality and professional integrity.

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring

Note:

Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.