Procurement Assistant

Full job description

Procurement Assistant

Location: Karachi, Pakistan
Department: Procurement / Supply Chain
Reports To: Plant Manager / Procurement Management

Job Summary

We are looking for a Procurement Assistant with hands-on experience in the pharmaceutical or nutraceutical industry to support procurement operations from supplier sourcing to purchase completion. The role will involve vendor management, quotation comparison, purchase coordination, inventory requirements, and ERP-based procurement processes, under the approval and supervision of the Plant Manager.

Key Responsibilities

• Identify and source reliable local and international suppliers for raw materials, packaging materials, ingredients, and other production requirements.
• Obtain and compare supplier quotations based on price, quality, specifications, lead time, and payment terms.
• Coordinate with the Plant Manager, Production, QC/QA, Warehouse, and Accounts teams to determine procurement requirements.
• Prepare purchase requisitions, quotation comparisons, purchase orders, and related procurement documentation through the ERP system.
• Follow up with suppliers regarding order confirmation, production, delivery schedules, and pending supplies.
• Maintain accurate supplier records, quotations, purchase history, and procurement documentation in the ERP.
• Coordinate incoming materials with Warehouse and QC/QA teams for receiving and inspection.
• Monitor stock levels and procurement requirements to help prevent production delays and material shortages.
• Develop and maintain a reliable supplier network for pharmaceutical/nutraceutical raw materials and packaging.
• Negotiate with suppliers where required, under management guidance and approval.
• Ensure purchases are made according to approved specifications, quantities, budgets, and company procedures.
• Track pending purchase orders and provide regular procurement status updates.
• Assist in evaluating supplier performance, pricing, quality, and delivery reliability.
• Ensure proper documentation and traceability of procurement transactions.
• Perform other procurement and supply-chain duties assigned by management.

Requirements

• 1–3 years of procurement experience in the pharmaceutical, nutraceutical, healthcare, or related manufacturing industry.
• Experience with pharmaceutical/nutraceutical raw materials, excipients, packaging materials, or finished-product manufacturing is strongly preferred.
• Familiarity with ERP-based procurement processes.
• Good understanding of quotations, purchase orders, supplier coordination, inventory requirements, and procurement documentation.
• Good negotiation, communication, follow-up, and record-keeping skills.
• Proficiency in MS Excel/Google Sheets; ERP experience is preferred.
• Ability to work with Production, Warehouse, QC/QA, Accounts, and suppliers.
• Bachelor’s degree in Supply Chain, Business Administration, Commerce, Pharmacy, or a related field is preferred.

Important

This is an execution-focused procurement role. The Procurement Assistant will manage day-to-day procurement activities through the ERP system while working under the approval, supervision, and guidance of the Plant Manager and management. The candidate should be comfortable working in a manufacturing environment and understand the importance of quality, specifications, documentation, cost, and timely availability of materials.

Employment Type: Full-time

Application Question(s):

• Nutraceuticals pharmaceutical procurement experience in number of years
• Have you personally procured pharmaceutical/nutraceutical raw materials or packaging materials?
• Which materials have you procured?
• Which ERP systems have you used for procurement?
• Can you independently source vendors, obtain quotations, compare suppliers, prepare purchase orders, and follow up until delivery?
• Have you worked with QC/QA requirements when purchasing raw materials?
• What is your current/last monthly salary?
• What is your expected monthly salary?
• Are you willing to work full-time from our Karachi facility, 9 AM–6 PM?

Location:

• Karachi Gulshan-E-Iqbal (Preferred)

Work Location: In person